New style timesheets have now been launched on PARE,
starting with the new timesheet for the apprentice nursing associate
programmes. The new timesheet has been developed with maximum flexibility in
mind, in order to support new features that have been requested by the PARE user
community. In particular, the new style timesheet supports the time recording
for more than one activity per shift. The timesheets have been designed to be
very intuitive to use and continue existing functionality, whilst supporting
new features:
There are numerous timesheet settings that are customisable for the new timesheets, such as the title for signatures (Practice Supervisor/Assessor, Practice Educator, or Clinical Educator, HEI Academic Advisor, HEI Tutor etc), the sub totals that may be required for certain activity types, whether sign off is required for recorded hours to be included in totals, and so on. The PARE team will be sending communications to the leads of each programme, as the new timesheets are rolled out, in order to determine the settings required for each programme.
HEI Senior Administrators now have the facility to locate a placement on PARE, by searching across all placements within a specified region, and without first having to select an organisation.
Following the successful launch last year of
the preceptoring programme on PARE for nursing preceptees, the preceptoring
document is now available on PARE for radiography preceptees.
PARE Senior Administrators with access to the
education accounts for their organisation may now manage radiography preceptees
accounts and assignment of the preceptoring document. Please note that all PARE
users who require access to the radiography preceptee documentation on PARE,
including Senior Administrators, must have radiography selected as a profession
that they work with on PARE, in their PARE account profile.
Further AHP preceptees are planned for inclusion in the precpetorship project following further evaluation and Health Education England direction.
The PARE team have noticed a slight issue for users who regularly use Internet Explorer 11 to access PARE. Currently, when viewing 'pop-up' pages on PARE, such as when Mentors attempt to view their own Self Declaration, there should be additional scroll bar that allows them to scroll all the way down to the page.
The Mark Sheets now include a C19 Opt-In Students filter. HEI Senior Administrators and Academic Links may select this option on the Mark Sheet for a selected profession and cohort, to display the report for the C19 Opt-In tagged students only.
The latest version of the PARE User Guides (version 1.1) is now available via the 'View User Guides' link from your PARE Dashboard.
HEI Senior Administrators now have the facility on PARE to grant temporary access to practice assessors/educators for timesheet sign off, where access has expired for the practice assessor/educator.
PARE has been asked to help universities keep track of 2nd and 3rd Year healthcare students volunteering for non-supernumerary roles within practice.
There is now a link on both a users dashboard and within the Help tab to updated PARE user specific guides.
With the advent of the Nursing and Midwifery Council Emergency Standards varying normal practice assessment requirements, the PARE system will be temporarily altered to allow:
Exceptionally an Assessor can undertake the supervisor role for the same learner if required.
The inclusion of a drop down menu to allow students moved outside of a PARE serviced area to record the name and contact details of a non-PARE account holder in place of a PARE registered supervisor signature. This can then be checked / countersigned at a later date if required.
Time sheets no longer require verification signatures for the hours to be added to a student’ total during the emergency measures period. (This allowance to be used only when essential).
During a time of rapidly developing responses within university and placement provider organisations, please be assured that steps have been taken to ensure PARE services will be maintained.
PARE has just released an additional feature for Academic Links
who also act as Academic Assessors (e.g. Midwifery, Nursing, and Nurse
Associate Programmes). In the same way that the PARE system builds a
portfolio record of all assessment episodes and signatures for placement
clinical educators’ PARE now provides the same automatic portfolio function to
University Academic Assessors.
You can view your portfolio by clicking on your profile tab (top right of screen) and accessing a configurable report on your activity.
If you do not work as an academic assessor (or have yet to
be allocated any students) you will not see this function in your profile. If you ahve already been an active academic assessor, you can also access anonymised
records of any assessments / interactions recorded to aid as evidence for re-validation,
although no name redacting programme is infallible, so careful checking is essential
by the user. Finally, Senior HEI
administrators can now access a report on academic assessor activity to aid
workload planning. Go take a look!
To cater for differing types of placement settings and collaborative training groups across organisations, Placement Educator Leads (Team managers) are now restricted to viewing the educator register for their area of responsibility only, and not the entire organisation. The organisation level view is now restricted to the Senior Placement Administrator.
We are please to announce an exciting new development on PARE:
Placement groups will be available on PARE from 3rd February 2020.
This feature will be available to HEIs and Trusts/PIVOs.
We have created pre-loaded placement groups for each HEI, this will contain all previous and current placements areas used by the specific HEI. HEIs now have full control over their placement groups. HEIs can also create custom groups, alongside the existing pre-loaded placement groups. There are no restrictions on the number of groups that can be added.
Placement Senior Admins (PEFs) are also able to create and manage their own placement groups. Groups can be setup per site, per department or in any other custom layout. Placement areas can be in multiple groups.
One very useful feature is the ability to link to groups. Once a Placement Senior Admin has linked to a group (or multiple groups) , they will only receive notifications relating to student activities on their linked placements area.
In order for HEI Senior Admin users on PARE to
be able to identify and manage apprentice Trainee Nursing Associate learners on
PARE, the Manage Users screen now displays an ‘A’ symbol against the learner’s
name to indicate ‘Apprentice’ (see screenshot below). The learner’s PARE
profile will also display an Apprentice flag (Yes or No) when viewed by an HEI
Senior Admin user.
The apprentice flag is automatically set to Yes
when ‘Apprentice’ is specified as the Sub Type in the learner placements (or
leaners only) csv data upload file, and where Nursing Associate is specified as
the learner’s profession, else it defaults to No.
On Friday 3rd January between 15:00 and 16:00, the PARE system will be undergoing routine upgrading. Users may experience a few moments of restricted access whilst the change over occurs.
For the same reason, we recommend that if typing significant text into documents during that period, that you frequently save to reduce the risk of data loss during a system re-boot.
There is now a more convenient way for users with managerial responsibility to review educator registration data held within PARE.
During the transition from the PPQA to PARE system within the York and Humber region, we recently migrated a substantial dataset into the relevant placement profiles.
Each educational establishment has a number of HEI Senior Admin accounts that have the additional permissions which allows the user to upload student placement data and allows for management of placements.
This level of access has formerly been referred to as ‘Data Coordinator’, but this term is now replaced by ‘Placement Coordinator’
To help
identify these account holders within the organisation, each Placement Coordinator now has a P ( in a blue circle) by their entry on the Manager Users staff list.
When they
open their PARE profile they will see reference to the feature being active on
their account :-
HEI Senior Admin users, with the appropriate access
permissions, now have a new facility to upload learner records only on to PARE,
i.e. leaner records without the associated placement data.
There is a new template CSV file for data upload, ‘template_students_only.csv,’ in addition to the existing data upload CSV file (for learner placement data uploads), and both can be accessed from the Import Data screen. This screen also contains a new PDF Help Guide for the importing of learner records (PDF also available via link below).
Download PDFSenior HEI Administrators, Placement Senior Administrators (Previously called PEFs), and Placement Education Leads (Previously termed Team Managers), and Academic Links now have a search box on their dashboard which allows them to search on a name for any staff member or student within their organisation. This makes user location faster and more convenient.
From the 30th October, users will see title
changes as below:
|
New
PARE Role Title across the system |
Previous
PARE Role Title |
Past
PPQA Role Name (York & Humber) |
|
HEI Senior Admin |
HEI
Admin |
HEI
user (+create EL) |
|
Academic Link |
Academic
Link |
Role
did not exist in PPQA |
|
Learner |
Student |
Student |
|
Placement Senior Admin |
PEF |
Trust
(Organisation User) |
|
Placement Educator Lead |
Team
Manager |
Educational
Lead |
|
Placement Educator Support |
Student
Link |
Role
did not exist in PPQA |
|
Placement Educator
(however, some profession specific levels / names will remain) |
Mentor |
Mentor |
|
HEE Senior User |
Did
not exist |
Strategic
Health Authority |
To support the new Practice Supervisor,
Practice Assessor and Academic Assessor roles, arising from the implementation
of the 2018 NMC standards, the PARE screens now incorporate several new
features and display items.
Trust/PVI staff profiles on PARE now display
Practice Supervisor and Practice Assessor settings and features to enable a
staff member to self-declare their role, or the PEF for the organisation to
declare the new roles. To support the Academic Assessor role, a new PARE screen
enables Academic Assessor Assignment (as well as Personal Tutor assignment).
Bulk assignment of Academic Assessor and/or Personal Tutor is also now
supported as part of the student placement file upload. The main screens
affected by the new items and features include:
Trust/PVI users
User Profile screen
Update Self
Declarations (new screen for PEFs)
Assign Practice
Assessors (formerly Assign Mentors screen)
Placement Information
(staff list)
HEI Users
Assign
Assessors/Tutors (new screen)
Please see the User
Guide (link below) for further details.
A lot of new
functionality has been added to the system in a relatively short space of time,
and we thank you for your continued patience during this transition period.
Attached is an outline of some of the new developments that have recently been implemented on the PARE website in respect of :-
PARE continues to grow at a pace, so we need to make some significant changes to the way it is structured in the background. Today a regional structure will be implemented, allowing for rationalisation of drop down menus. These changes will not affect supervisors or learners, however Practice Leads and Team managers may encounter some disruption to report functions and higher administration tools until the change over is complete.
Important news all who support nurse education.
On 10th July 2019, UKFAST who maintain the server for PARE will be updating the security firewall.
The Student Quality Ambassador Scheme is a Health Education England (North) funded initiative to develop the healthcare leaders of the future.
Due to unforeseen circumstances, the PARE website has been temporarily unavailable.
On 14th January 2019, UKFAST who maintain the server for PARE will be updating the security firewall.
In order to provide a working Demo site, for PARE, the live website will need to be momentarily shut down to allow for the partitioning of the server.
Students need to be aware that the universities have requested a modification be made to the timesheets to encourage all students to get their individual weeks signed off in a timely manner by their mentors, within the actual period of the placement.
On Tuesday 6th November the PARE service will be undergoing essential maintainence from 08:00 to 10:00 AM and may experience intermittent downtime during this period
We apologise for any inconvenience caused.
Regards,
The OnlinePARE Team
Please be aware that the PARE website will be offline for essential maintenance, on the morning of Friday 19th October from 7.00am to 10.00am.
We apologise for any inconvenience caused.
Regards,
The OnlinePARE Team
Please be aware that the aforementioned upgrade is now likely to take place the following weekend due to server migration issues encountered. In light of this there was no downtime on Saturday 29th September as planned. Further details will follow.
Please be aware that the PARE website will be migrated to a larger secure server on Saturday 29th September at 11.00am.
The team hope to minimise the disruption to our Users and aim to have normal service restored within 90 minutes.
We would like to apologise for any inconvenience.
The PARE team wish to apologise for any inconvenience caused due lapse in service earlier this morning due to a switch in the security certificate for the site.
They will just need to follow the specific instructions for the type Browser that they are currently using.
Kind regards
The PARE team
The PARE team are currently moving to new premises in
Birkenhead from Monday 6th August.
The PARE team
Dear PARE User
Please be aware that the PARE website will be temporarily unavailable for 15 minutes on the morning of Thursday 26th July 2018 from 8.30am to 8.45am.
The PARE team apologies for any inconvenience caused by the need to upgrade the website to a larger Server.
Kind Regards
The PARE Team
The next PARE training session, for Team Managers is scheduled forMonday 23rd July from 2.00pm - 4.30pm and will be held in Lancaster Campus of in the University of Cumbria.
The training is aimed at new PARE Team Managers in:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
To join us and reserve one of the 20 places available then please click on the link below and leave your details.
The next PARE training session, for Team Managers is scheduled for
Thursday 28th June from 2.00pm - 4.30pm and will be held in Warrington in the
University of Chester’s Tucker Building, Room 202.
The training is aimed at new PARE Team
Managers in:-
· local
NHS Trusts
· Nursing
Homes
· and
Enhanced Training Practices (ETPs)
This will enable new Team Managers to better
understand the PARE system and enable them to cascade this information among
their own teams of mentor/Educators.
Further dates will be advertised each month and
will be run from a variety of locations around the region.
To join us and reserve one of the 20 places
available then please click on the link below and leave your details.
The next PARE training session is scheduled for Wednesday 30th May from 2.00pm - 4.30pm and will be held in Warrington in the University of Chester’s Tucker Building, Room 202.
The training is aimed at new PARE Team Managers in:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
To join us and reserve one of the 20 places available then please click on the link below and leave your details.
The next PARE training session is scheduled for Tuesday 24th April from 2.00pm - 4.30pm and will be held in Warrington in the University of Chester’s Tucker Building, Room 202.
The training is aimed at new PARE Team Managers in:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
To join us and reserve one of the 20 places available then please click on the link below and leave your details.
Please be advised
that the current banner, which is currently displaying on all PEFs and Mentors Dashboards,
only applies in the Cheshire /Merseyside
region.
Calling all NMC Nurse Mentors. Please ensure you have
updated your last annual and triennial review dates in your profile (click on
your name in top right of your dashboard to access). Failure to do so will mean
an inability to see your student documentation from the 1st May 2018. If unsure
contact info@onlinepare.net Thank you
If you work outside
of this region then please ignore this message. We are working to have this altered as soon
as possible so that it will be seen by staff in this region only.
The training will primarily benefit new PARE Team Managers from:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
To join us and reserve one of the 20 places available then please click on the link below and leave your details.
The training will primarily benefit new PARE Team Managers from:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
To join us and reserve one of the 20 places available then please click on the link below and leave your details.
Up to now, a student assessment record could only be assigned to a Hub placement regardless of whether the student was scheduled to make one or more shorter visits as Electives or Spokes in that time period. As a result the Elective/ Spoke placement mentors could then only access the document and timesheet whilst the student was logged into their account.
Following some changes by the web developers, it will be possible for all aspects of a student record to be directly linked to each part of the placement, for all future uploads of student placement data. The benefits of this will be:-
To ensure this works seamlessly each university Placement /Practice Offices will need to ensure that when loading their .CSV files it:
The should help to improve the experience for the Spoke/Elective mentor and will help PARE team managers to identify where mentors still need PARE accounts to be created to them.
The next PARE training session is scheduled for Tuesday 23rd January from 2.00pm - 4.30pm and will be held in Warrington in the University of Chester’s Tucker Building, Room 202.
The training will primarily benefit new PARE Team Managers from:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
To join us and reserve one of the 20 places available then please click on the link below and leave your details.
To protect the intellectual property of all the separate university documents it has been decided to password protect the access to them.
The next PARE training session is scheduled for Thursday 7th December from 2.00pm - 4.30pm and will be held in Warrington in the University of Chester’s Tucker Building, Room 202.
The training will primarily benefit new PARE Team Managers from:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
To join us and reserve one of the 20 places available then please click on the link below and leave your details.
The next PARE training session is scheduled for Wednesday 25th October from 2.00 -4.30pm and will be held in Warrington in the University of Chester’s Tucker Building, Room 202.
The training will primarily benefit new PARE Team Managers from:-
· local NHS Trusts
· Nursing Homes
· and Enhanced Training Practices (ETPs)
This will enable new Team Managers to better understand the PARE system and enable them to cascade this information among their own teams of mentor/Educators.
Further dates will be advertised each month and will be run from a variety of locations around the region.
If you would like to book one of the 20 places then please click on the link below and leave your details.
The Pare team are organising a series of monthly training sessions.
The first session is scheduled for Tuesday 26th September from 2.00 -4.00pm and will be held in the University of Chester’s Clatterbridge site, computer suite.
The training will primarily benefit new PARE Team Managers from:-
· local NHS Trusts
· Nursing Homes
· and Enhance Training Practices (ETPs).
Further dates will be advertised each month and will be run from a variety of locations around the region.
If you would like to book one of the 20 places then please click on the link below and leave your details.
Edge Hill University, 6th September.
Teaching, learning and assessing in practice is a
vital element & process in the experience of many students. Mentorship is
integral to that experience throughout graduate, postgraduate, professional
& non-professional programmes. A new set of standards relating to mentors
will be reviewed.
Programme
·
9.00 – Registration
·
9.30 – Keynote speaker (TBC)
·
10.00 – Overview of the Standards
·
10.30 – Refreshments
·
10.45 – Workshop (4 groups) – Overview of the new Standards
·
12.00 – Lunch
·
1.00 – Awards** (see Website for nomination link)
·
1.30 – Workshop
·
2.15 – Refreshments
·
2.30 – Workshop
·
3.15 – Overview of the Standards Feedback
** Innovation for Practice
Learning, Placement Experience of the Year, Outstanding Contribution to
Practice
Nursing students documents have now gone live
The University of Bolton are planning a Mentor conference for up to 200 delegates on 7th July. There will be workshop sessions repeated 3 times during the day this will include a workshop on the on line PARE.
Calling ALL Health & Social Care Learners!
Are you a current learner on a Health and Social care Programme?
Would you like to contribute to future multi professional working and inter professional learning?
Would you like to participate in a Question & Answer Learner panel?
Do you want to share your experience with other learners?
Come and Join us!
Be a part of YOUR event!
Lunch & refreshments provided
Contact Andy Morris Workbased Education Facilitator
Email; andy.morris2@nhs.net
Date: 16th June 2017
09.00 – 16.00
Venue: Liverpool John Moore’s University,
School of Health, Main Lecture Theatre,
Tithebarn Building,
81 Tithebarn Street,
L2 2ER
The University of Chester are hosting two meetings to review the initial phased introduction of the PARE system, from both the NHS and the Academic perspective.
All PEFs and Team managers in the North West are cordially invited to attend.
The dates are :-
The PARE team will be in attendance to address any PARE queries or issues.
To register your interest, and request a parking space, please contact Denise Dixon at d.dixon@chester.ac.uk.
We look forward to meeting up with you at one of these meetings.
The placements that were traditionally associated with the old NHS Western Cheshire Trust have now finally been merged with Cheshire and Wirral Partnership. All managers who previously had dual access to the two Trusts should now be able to access all placements from their PARE account without having to toggle between the two areas.
Paul Barber has now been appointed to the role of OnlinePARE Implementation Lead. Paul has over 40 years experience working as a nurse in the North West
and as a senior lecturer at the University of Chester.
Paul will be working two days per week for the OnlinePARE project. Paul's role will involve linking closely with Trusts/PVIs and universities to ensure a smooth roll-out of the online assessment process throughout the North West.
From early 2017, Paul will be holding regional training sessions for Trust staff and academics.
You can contact Paul by email: paul@onlinepare.net
We are pleased to announce the launch of the OnlinePARE App. The App is developed specifically for students who attend placement areas with limited access to WIFI and 3G/4G signal. The App will work without an active internet connection, while still offering the same functionality as the web version. Any document updates made by a student whilst offline will sync automatically once the student's device is connected the internet. The Android App can be found on the Google Play store. We have plans to develop an iOS version for iPhone & iPad in 2017.
We are in the process of a phased launch of the App. Currently, first year nursing students at Manchester Metropolitan University are using the app, with other universities and courses to follow in early 2017.
We have released a new feature aimed at saving time for university placement offices. Importing CSV files can be time consuming and requires placements name to match ours. Now there is another option, by using our placement ID in place of the trust and placement it will automatically populate those fields.
You can view our placement IDs in the placement manager. For more information about this new feature please email us: info@onlinepare.net
We have added a new section under the User tab to enable PEFs to manage their placement areas more efficiently.
We have extended the number of help guides and videos available to students, trust/PVI staff and universities. We have also made these resources easier to find.
Some of these improvements include:
HEI staff and PEFs now have the ability to print a quarterly report for all placements in their trust/organisation based upon all students that attended a placement their during the 3 months of that quarter.
You can now download any page in your online practice document.
HEI and Trust staff can now download a statistical report to PDF.
On your dashboard, you can now download your full practice document as a whole.
Students are now able to download a certificate of placement as a PDF file which highlights that they have completed an evaluation of their practice learning experience whilst on their hub placement.
The Online Practice Assessment Record for Cheshire and Merseyside Student Nurses has now reached the Alpha stage of development, and will be functionality tested by a small group of students and mentors from Chester University and Edge Hill University before being formally piloted in some areas from September 2015.
The PARE team are also developing multi-professional versions of online practice assessment documentation for professions such as Physiotherapy, Midwifery and Social Work, used in a number of Universities such as UCLan, Salford, and Manchester. The aim is to have the first of these documents online by November 2015, with a rolling programme of development for other groups and universities thereafter.
If you require any further information on the above developments, please contact m.brownsell@chester.ac.uk or the PARE team.
It is sometimes hard to know what to do when students feel something isn't quite right on placement so we have now put together a detailed guide for learners to help students follow a procedure set out by Heath Education North West.
The Evaluation element of the PARE Tool has reached an exciting stage with three North West HEIs implementing the tool. Currently, University of Chester, Edge Hill and Salford University are introducing the tool to their nursing students.
From March 2015 two more North West organisations, namely University of Cumbria and Manchester Metropolitan will each be bringing up to two further cohorts of their nursing students online.
Liverpool John Moores University will be bringing their Nursing students online in May 2015.
We are delighted that two North West HEIs have introduced the Evaluation tool to the following AHP departments:
University of Salford: Introduced a cohort of Physiotherapy students to the tool in January 2015.
Edge Hill University: A cohort of Operating Department Practitioner students are intending to utilise the online evaluation tool during their May 2015 placement.
The PARE team are pleased to offer the following link which provides all academic and Trust staff with access to online training tutorials which cover all functionality within the Evaluation aspect of the tool. We ask that all PEFs and academic leads cascade this link to the staff involved in monitoring student placements to further their awareness and understanding of how to use the online tool.
Link to PARE training resources: Training Resources
The PARE team will be facilitating working groups involving North West AHPs from late February - July 2015 in order to bring their students online. Continuous updates from the PARE site will be directed towards Placement areas and the HEI Academic Links for each profession.